Exhibit Hall & Sponsorships
2025 ACVO Conference
October 15-18, 2025
1501 Gaylord Trail
Grapevine, TX 76051
EXHIBIT HALL WIFI
Exhibit Hall WiFi is only included if you are staying at the Gaylord Texan.
If you are not staying at the Gaylord, you must purchase WiFi for your booth.
ORDER WiFi
817-778-3600
texanitsales@gaylordhotels.com
ORDER Power
817-778-3680
BADGES &
COMPANY PROFILE
Each company needs to login into the CVENT exhibitor portal to assign badges and update their company profile.
shipping & furniture
BOOTH INCLUSIONS
EXHIBIT HALL HOURS
Wednesday
10/15
Exhibit Hall Set Up
11:00 am - 5:00 pm
Welcome Reception
6:00 pm - 7:30 pm
Thursday
10/16
Exhibit Hall Hours
7:00 am - 5:00 pm
Continental Breakfast
in the Exhibit Hall
7:00 am - 8:00 am
AM Break
45 Minutes
Attendee Lunch
No Lunch Served on own
PM Break
45 Minutes
Friday
10/17
Exhibit Hall Hours
7:00 am - 5:00 pm
Continental Breakfast
in the Exhibit Hall
7:00 am - 8:00 am
AM Break
45 Minutes
Attendee Lunch
No Lunch Served on own
PM Break
45 Minutes
Exhibit Hall Breakdown
5:00 pm - 7:00 pm
Saturday
10/18
No Exhibit Hall
Optional Networking
Breakfast provided
7:00 am - 8:00 am
Lunch provided
12:00 pm - 1:00 pm
WARNING - ATTENDEE LIST SCAMS
ONLY ACVO has attendee lists for vendors. If you are targeted by outside companies, they are fake data lists and not the actual ACVO list. ACVO attendee lists are ONLY provided to attendees upon request, and to vendors who pay to attend the meeting.
