Exhibitor Overview

Exhibitor Booth Inclusions & Requirements

ACVO's booths are considered 'table top'. Each booth space is smaller than a typically 10x10 space, to accommodate more vendors in smaller facilities. An exhibit booth is no wider than 8' and no deeper than 6' (encroachment is NOT allowed and those in violation will be asked to dismantle their displays)

Each booth includes:

  • Attendance for two exhibitors

  • 6' table, two chairs and a small trash can

  • Carpet, black table drape

  • Pipe and drape

Tables, pipe and drape, carpet and additional chairs do NOT need to be purchased. Vacuuming of the common areas in the hall is provided by the hotel at no additional fee to the vendor.


Drayage & Shipping Services

(Pre & Post Conference)

Akamai is contracted to handle the inbound and outbound shipments of parcels and freight for the ACVO Conference at the Ritz-Carlton, Kapalua. Due to lack of on-site storage space, goods are received, logged, and then stored in a secure, off-site locked facility, then transported to the exhibit space at the hotel, at one time.
Shipping exhibit items directly to the Ritz-Carlton, Kapalua is not recommended.


Exhibitor Prospectus

Exhibit Floor Plan


Registration

2019 EXHIBITOR FLOOR

UPDATE:

WE are currently full but we are accepting potential registrants wishing to be placed
on our wait list should a booth become available.


PLEASE CONTACT THE ACVO office to be placed on our wait list.

Dates of Exhibition

November 6th-9th, 2019


Booth Inclusions & Cost

ACVO's booths are considered 'table top'. Each booth space is smaller than a typically 10x10 space, to accommodate more vendors in smaller facilities. An exhibit booth is no wider than 8' and no deeper than 6' (encroachment is NOT allowed and those in violation will be asked to dismantle their displays)

Each booth RESERVATION includes:

  • Attendance for two exhibitors

  • 6' table, two chairs and a small trash can

  • Carpet, black table drape

  • Pipe and drape

  • One printed conference proceedings book

  • Inclusion in welcome reception food, and break food and drinks

  • Complimentary printed list of attendees

  • Complimentary product listing in proceedings book and website

  • Complimentary company and product listing in the ACVO member marketplace for future search and location of products (throughout the next year)

  • Option to purchase lead-retrieval app

  • Option to pre-purchase box lunches delivered on site

  • Option to purchase digital attendee list

  • Option to pre-purchase tickets for Friday dinner event

Tables, pipe and drape, carpet and additional chairs do not need to be purchased. Vacuuming of the common areas in the hall is provided by the hotel at no additional fee to the vendor, vacuuming of the booth can be ordered by our provider. *Pipe and drape is to be provided through a third party vendor and may vary some years.

  • Standard 8'x6' booth: $1,150

  • Prime 8'x6' booth: $1,250 (located in high traffic and high visible area)

Additional fees may include: power, internet capability, shipping/receiving (hotel box handling fee), additional exhibitor badges, and/or labor costs through drayage vendor.

Limitations

Please note that exhibit booths typically sell out by early May annually. Be sure to register early!

Attendees

ACVO conference has continued to maintain and even increase attendance numbers. Over the last several years the meeting has increased to average 750-850 registered attendees. With an additional 140 technicians (AVOTS), 100 vendors and 50 registered guests, the conference typically hosts 850-900 people.

Sponsorship

When registering, please take a look at our sponsorship opportunities. All levels are available, most levels receive generous recognition both pre-conference and onsite. Review our sponsorship policy as of 2016, which gives priority placement to current sponsors and exhibitors.

Advertisements

Ads are pre-ordered in the exhibit packet and can be space limited. They are granted on a first come, first served basis. The deadline for submission for 2019 has been extended to August 16th.

Specifications
Full page = 7.5”w x 10h“ (max content size; vertical orientation)
Half page = 7.5”w x 5h” (max content size; horizontal orientation)

Graphic
JPEG, TIF or high resolution PDF, will yield the best results. Note if the ad has to be resized this might cause. Design and/or typesetting is not provided by the ACVO. All ads must be complete. We will do our best to not place your ad next to a competitor if that information has been supplied to us.

Exhibitor Audio/Visual/Electricity

Please fill out the AUDIO/VISUAL/ELECTRICITY form below and email directly to Joe Makarewicz - The Ritz-Carlton, Kapalua.
JMAKAREWICZ@PSAV.COM
808.419.3000


Exhibitor Schedule

This schedule is tentative and is subject to change.

Wednesday

11:00am-4:00pm - Exhibitor Registration, move in and booth set-up
6:00pm-8:00pm - Combined, ACVO & AVOT Welcome Reception in Exhibit Hall

Thursday

7:00am-5:15pm - Exhibit Hall Open
7:00am-8:00am - Light Breakfast with Exhibitors
10:15am-10:30am - Break with Exhibitors (General Conference)
12:00pm-1:30pm - Attendees Lunch on own
3:00pm-3:30pm - Break with Exhibitors (General Conference) 3:00pm-3:45pm - Break with Exhibitors (exotics session)

Friday

7:00am-4:00pm - Exhibit Hall Open
7:00am-8:00am - Light Breakfast with Exhibitors
10:00am-10:30am - Break with Exhibitors
12:30pm-1:30pm - Attendees Lunch on own

Saturday

7:00am-4:00pm - Exhibit Hall Open
7:00am-7:45am - Light Breakfast with Exhibitors
10:00am-10:15am - Break with Exhibitors (Practitioners Course) 10:15am-10:45am - Break with Exhibitors
Noon-1:30pm - Attendees Lunch on own
3:00pm -3:15pm - Break with Exhibitors (Practitioners Course)
3:00pm-3:30pm - Break with Exhibitors (Exhibits close 4pm)
4:00pm-7:00pm - Exhibits break down and clean up

"Thank you for your continued support of the ACVO and the veterinary ophthalmology profession. Our goal with this event is to foster the symbiotic relationship between our corporate supporters and our veterinarians and consider your feedback annually to improve the program."

Registration Packet Inserts

Pre-reservation only. Limited to five. Registration packet inserts due by September 27, 2019, contact the ACVO for registration numbers by early September. Physical address will be provided.